Bredasdorp
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News
06 September 2023
EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT - MONTHLY STATEMENT_ AUGUST 2023
PROGRAMME NAME: EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT
REPORTING PERIOD: JULY 2023 REPORT NUMBER: 05/2023
PROJECT NAME: Procurement of Back-Up Generators for Overberg Region
SUMMARY OF APPROVED SCOPE OF WORK PER PROJECT
As per business plan submitted on 3 March 2023, ODM to purchase and ensure the safe-keeping of three (3) 100 KVA generators for use by the District Municipality and the four (4) Local Municipalities in the Overberg region as and when required on a first come, first serve basis in response to the prolong load-shedding, thereby mitigating the impact on the provision of basic services and potential health risks.
The following equipment will be purchased and installed:
- 1 x 100 KVA generator with 10 KVA UPS for Disaster Management Centre
- 2 x 100 KVA mobile back-up generators mounted on custom built twin axle trailers
PROCURED OR INSTALLED ASSET LOCATION(S)
| Site Name | Asset Name | GPS Location | Photograph |
| ODM Fire Station | 100 KVA Generator with 10 KVA UPS | Bredasdorp | N/A yet |
| ODM Stores and Roads Agency premisses | 2x100KVA mobile Generators mounted on custom built twin axle trailers | Bredasdorp | https://odm.org.za/emergency-municipal-loadshedding-relief-grantjune-2023 |
PROCURED ASSET INFORMATION
| Supplier | Asset | Order No. & Date | Delivery Lead Timelines | Amount (VAT incl) | Asset Nr |
| Mbele Electrical | 1 x Generator | 164105 -16/5/23 | Delivery expected Sep23 | R547 067 | N/A yet |
| Mbele Electrical | 2x Generators | 164104 -16/5/23 | Delivered - 29/06/23 | R756 374 | N/A yet |
| Memotek Trading | 2 x Twin axle Trailers | 164085 -15/5/23 | Delivered and paid 25 Aug 23 | R140 870 | N/A yet |
| Simons Electrical | Electrical works at ODM Roads | 164158 – 19/5/23 | Await cable delivery Sept23 | R62 790 | N/A |
| Simons Electrical | Electrical works at Fire Brigade | 164897 – 19/5/23 | Await cable delivery Sept23 | R40 390 | N/A |
OVERALL PROGRESS AND EXPENDITURE TO DATE
Below is a schedule that indicated the actual cost already paid and the total committed cost of R702 756 for which deliveries are awaited:
| Asset | Estimated cost | Actual Cost | Committed Cost | Total |
| Generators | R 1,3 million | R 756 374 | R 547 067 | R1 303 441 |
| Trailor’s | R 150 000 | R140 870 | R 0 | R 140 870 |
| Connection costs | R 150 000 | R0 | R 155 689 | R 155 689 |
| TOTAL | R1.6 million | R 897 244 | R 702 756 | R1 600 000 |
The two generators that was delivered on 29 June 2023, will be mounted on the trailers and stationed as the ODM depots in Swellendam and Caledon to serve as backup generators for the site offices and the petrol depot situated at these depots. From these locations, the mobile generators could be easily deployed to assist with any dire needs at the nearby local municipalities in the Overberg District. Connection cost to provide for cabling is necessary to connect the system to mobile emergency generators stationed at these depots which was not provided for in the original business plan. However, sufficient savings had been realized to cover all the connection cost within the total allocated amount. Cost estimates for the connection had been obtained and submitted to PT to support the roll-over.
PROGRAMME CHART AND CASHFLOW PROJECTIONS
The grant payment had been received in full and an amended TPA signed for roll-overs.
ANTICIPATED RISKS AND CHALLENGES
Delays is experienced in the delivery time due to availability of generators and cables.
MITIGATING ACTIONS
An approval for roll-over of the unspent grant had been received from PT on 18 August 2023 and approved by Council in the Adjustment Budget on 21 August 2023.
UPDATED MONTHLY PUBLIC ANNOUNCEMENT
A public announcement was published on ODM’s website on 4 August 2023 on the ODM website: https://odm.org.za/news
RG Bosman
Municipal Manager
Overberg District Municipality
Date: 2023/09/06