Bredasdorp
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06 June 2023
EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT - MONTHLY STATEMENT_MAY 2023
PROGRAMME NAME: EMERGENCY MUNICIPAL LOADSHEDDING RELIEF GRANT
REPORTING PERIOD: MAY 2023 REPORT NUMBER: 02/2023
PROJECT NAME: Procurement of Back-Up Generators for Overberg Region
SUMMARY OF APPROVED SCOPE OF WORK PER PROJECT
As per business plan submitted on 3 March 2023, ODM to purchase and ensure the safe-keeping of three (3) 100 KVA generators for use by the District Municipality and the four (4) Local Municipalities in the Overberg region as and when required on a first come, first serve basis in response to the prolong load-shedding, thereby mitigating the impact on the provision of basic services and potential health risks.
The following equipment will be purchase:
- 1 x 100 KVA generator with 10 KVA UPS for Disaster Management Centre
- 2 x 100 KVA mobile back-up generators mounted on custom built twin axle trailers
PROCURED OR INSTALLED ASSET LOCATION(S)
| Site Name | Asset Name | GPS Location | Photograph |
| ODM Fire Station | 100 KVA Generator with 10 KVA UPS | Bredasdorp | N/A yet |
| ODM Stores and Roads Agency premisses | 2x100KVA mobile Generators mounted on custom built twin axle trailers | Bredasdorp | N/A yet |
PROCURED ASSET INFORMATION
| Supplier | Asset | Order No. & Date | Delivery Lead Timelines | Amount (VAT incl) | Asset Nr |
| Mbele Electrical | 1 x Generator | 164105 -16/5/23 | 5-8 weeks delivery | R547 067 | N/A yet |
| Mbele Electrical | 2x Generators | 164104 -16/5/23 | 5-8 weeks delivery | R756 375 | N/A yet |
| Memotek Trading | 2 x Twin axle Trailers | 164085 -15/5/23 | 4-6 weeks delivery | R140 870 | N/A yet |
OVERALL PROGRESS AND EXPENDITURE TO DATE
All the equipment had been ordered and the total committed amount is R1 444 312 (VAT inclusive) which is compares as follows against the estimated costs:
| Asset | Estimated Cost | Adjusted Estimate | Committed Cost | Saving |
| Generators | R1.4 million | R1.45 million | R1 303 442 | R146 558 |
| Trailors | R200 000 | R150 000 | R140 870 | R 9 130 |
| TOTAL | R1.6 million | R1.6 million | R1 444 312 | R155 688 |
Another need was identified during a disaster contingency meeting in case of Eskom “Black out” to ensure that ODM’s main petrol depot in Bredasdorp will be ensured of continue power to provide fuel at the pumps to emergency vehicles. A connection cost to provide for cabling in the amount of R62 790 (VAT inclusive) is necessary to connect the system to an emergency generator which was donated to the Roads Agency to be installed on the same premisses. The balance of the saving will be reserved for any unforeseen project costs.
PROGRAMME CHART AND CASHFLOW PROJECTIONS
An application for a roll-over will be submitted for the unspent balance of the grant funding received if the delivery is delayed beyond the closure of the year end.
ANTICIPATED RISKS AND CHALLENGES
There might be delays to delivery times due to availability of generators – 6 to 8 weeks
MITIGATING ACTIONS
Orders was placed as soon as possible and if not delivered in time, be rolled over on the next budget 2023/24
UPDATED MONTHLY PUBLIC ANNOUNCEMENT
A public announcement was published on ODM’s website on 19 May 2023 at the following link: https://odm.org.za/emergency-municipal-loadshedding-relief-grant-monthly...
RG Bosman
Municipal Manager
Overberg District Municipality
Date: 2023/06/05